DST Property Management Staff will assure proper storage and maintenance of your Association Official Records along with the following list of responsibilities.
- Filing of Annual Reports with the Secretary of State
- Preparation, mailing, and posting of mandatory notices for required meetings including Annual Meeting and Budget meetings
- Amendments to association documents and all voting documentation and recording
- Responding to inquiries as required by law in the proper time frame
- Scheduling and hosting of inspections of Official Records
- Interacting with DBPR and other government agencies
- Working with association attorneys in legal actions
- Issuance of Certificates of Estoppel
Preparation of Documents and mailings:
- Preparation and mailing/emailing of correspondence to members
- Preparation and mailing of voting packages for material alteration vote,
- Annual meeting mailings and election of directors
- Mailings for Amendments to governing documents – members vote
- Meeting minutes
- Mailing or emailing of community newsletters
- Development and administration of parking policies
Sale and leasing:
- Assist prospective buyers or tenants with the application forms
- Receive and review applications for accuracy and that applicants meet association requirements
- Obtain credit and criminal background checks on prospective buyers or tenants
- Deliver the completed applications to the board of directors or its designated committee for review
- Issue Certificates of Approval or letters of denial to prospective applicants
Insurance:
- Maintenance of association insurance policies
- Work with Agent of record for the Association in obtaining quotes for insurance
- Provide information to owners for obtaining Certificates of Insurance
- Provide mitigation reports – should the association have them completed
- Notify insurance carriers of potential claims and cooperate with insurance carriers in handling claims
- Cooperate with insurance defense attorneys in legal cases